Frequently Asked Questions
How many cabins does each boat have & can I get a single cabin?
Our yachts have 3-5 cabins depending on the size and sleep up to 10 people including the skipper & hostess. It’s ideal to bring a friend or partner as a cabin buddy. If you are joining by yourself then we will pair you up with crew matching your profile and preferences.
How do we join Xsail?
You can come by yourself, with a friend or partner or even gather a group of friends and book your ticket(s).
Grab a friend, choose a yacht type and book a double cabin. You will then be placed on that yacht type with other cabin bookers.
Proceed to book your individual tickets here.
If you actually want to book a whole yacht, please get in touch with us via email & cc both contacts: firstname.lastname@example.org, email@example.com
What type of food will be served on board?
Fully Catered Cabins: The hostess on board each boat will be freshly preparing your food during the week. Your host will be assigned a couple of weeks prior. Please make sure to let us know any allergies or dietary preferences by sending an email to firstname.lastname@example.org. We will then make a menu suggestion to suit everyone's requirements.
How are the boat passengers assigned?
It is our aim to ensure an overall balanced & complimentary blend of Xsailors since we keep each yachts passenger manifest constant for the week . This is carefully designed taking into consideration each Xsailors background and preferences.
When will I know who I will be sharing the yacht with?
Your cabin will be assigned to a yacht in the weeks leading up to departure. Two weeks prior the event start you will get an email with all the necessary information, and at this point you will also be introduced to the other guests on your yacht, as well as your host and skipper, and have the chance to connect with them.Cabin booking yachts are 4 or 5 cabin yacht, with 8-10 guests + host and skipper in total. We aim for as close to a 50:50 gender ratio as possible on board, however this can depend on the cabin bookings that we receive.
Is food and drink included?
We have included food so you don’t have to worry about it. If you have specific preferences i.e. vegan please let us know before hand so we can address your needs. Yacht bookings include water & refreshments but not alcohol though you will have plenty of opportunities to purchase if you want.
We will be able to provide local food and taste the flavors of Mediterranean/Greek cuisine. The yacht will be equipped with basic provisioning for all breakfasts & lunch. You will have plenty of time to purchase anything additional around the islands we are going to be visiting.
What's Included in the Price?
We are aiming to bring this within the reach of as many people as possible with the idea being that once you get there you don't have to carry a wallet unless you want to!
Included in the fee are:
1. On-boat accommodation
2. Port fees
3. Boat Fuel & Water
5. Breakfast, Lunch, Dinner
6. Any meals organised by Xsail to local tavernas
7. Local Transportation to attend Xsail events
13. Photos and Videos coverage which will be shared by Xsail team
14. We may offer some additional extension activities for smaller groups at additional cost but all the core activities are all included in the price.
What's NOT Included in the Price?
Travel/airfare & travel insurance to Paros Island harbor is on you. Also on some occasions local parties will be optional and you will cover your expenses. We also don’t provide alcohol (but you can purchase at the port). Once you arrive, we will have everything else ready for you to eXplore, eXpand & eXhale!
Any payment received from you triggers our obligations with the charter companies; as a result, any cancellation by you will incur a cancellation charge plus a 5% administration fee. The minimum charge will depend on the time of cancellation and your destination and are as follows (the charges represent a percentage of your total booking cost):
1.Within the first 24 hours of booking or reserving only – 0%;
2.From 24 hours after booking to no later than 16 Weeks prior to the event date: 25%;
3.Thereafter, until 60 days prior to the event date: 40%; and
4.Within 60 days, or less, prior to the event date (check your booking to see the exact date): 100%.
It is important that you tell us about any special needs and requirements so that suitable arrangements can be made. Xsail cannot be held responsible (and will not compensate you) if you fail to tell us about special needs/requirements that may impact your journey with us.
As we cannot provide compensation or reimbursement for lost flights, guests are advised to book flights to and from the relevant destination well outside check in and check out times in order to accommodate for any unforeseeable or unpreventable circumstances. We are going to support you if you need more support with booking your flights or make changes/arrangements. We recommend taking travel insurance to cover yourself in the event of any flight cancellations.
See our event page for more instructions on how to book a cheap flight here
Passports and Visas
It is your responsibility to have valid travel documents. You must ensure that you have a valid passport and any necessary visas to enter any country you are visiting, including transit stops, prior to your departure. We do not accept any responsibility if you cannot travel because you have not complied with these requirements. Furthermore please send us an email at email@example.com and we can help you with your Visa arrangements.
As of current writing US, UK , EU & Canada passport holders are visa-free, but please check this link https://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/countries-requiring-or-not-requiring-visa.html
The price you pay does not include travel insurance as Xsail does not sell or organise such insurance. In accordance with our bookings terms and conditions, you can arrange your own travel insurance that covers adventurous activities such as sailing prior to the commencement of your holiday.
Pounds, Euros or USD
The Xsail’s default price is in Euros (€) and this is because our cost base calculations are based on local currency.
What will the itinerary of the event look like?
The exact route dictates the sailing times & timing of the workshops & this is set a few weeks before the event starts after looking at the weather/wind forecasts & discussion with the Captains. As soon as the route is set, you will be notified by email. We reassess the weather during the week & may make adjustments in sequencing depending on the winds/weather.
We have provided an initial cut at the route, schedule in the Events section if you scroll down the page. You will see the island sequence, daily sailing times, and approximate time of activities. Episode II: Itinerary
Can I be on a yacht for only a few days?
We aim to have a connected experience as a global family. However if you wish to cut the week short so you can stay or visit islands of your preference then we can even help you with your bookings (you will still have to pay for the full week). Please let us know well in advance if you plan to do so.
I need to arrive late / leave early, is this possible?
You can but you will need to organise transport at your own expense in order to either meet the yachts at a particular port when you arrive or find your way back to the mainland when you need to leave. Of course, we are going to help you find us. Ferry connections are good to the larger islands (like Paros & Mykonos) but not all the islands have regular service.
What do we do during the day?
Each day will vary, depending on the sailing times & itinerary. You can see the draft itinerary, if you scroll down the Events page. You will normally spend your sailing time chilling on the yacht and connecting with your crew mates while sailing from one port to another with a stop in a bay to cook lunch and have a swim. There will be allocated times for wellness activities & yoga. In the afternoon, there will be various presentations, workshops, happenings and parties or cultural events each day too. You will have time to explore the each island and try the cuisine at the local restaurants.
The distance between ports varies, but you would normally expect to leave the marina early/mid morning and arrive to the next stop in the afternoon. Of course, it also depends how long you spend having lunch and relaxing in bays and swimming.
Workshops & Facilitators
We are bringing an eclectic International mix of wellness, wisdom & workshop facilitators to mix in learning, ceremony, adventure, healing & guided cultural excursions.
The final list will be published on the full site but we have lined up teachers in the areas of Yoga, Breathwork, Ecstatic Dance, Shamanic Wisdom, Hypnotherapy, Sound Healing, Meditation, Authentic Relating, DJ/Musicians, Nutrition and Movement Arts, Entrepreneurship, Networking, Goal Setting.
There will be small themed group deep-dive gatherings on the boats, 2 daily 45-90 minute workshops on the islands, plus optional daily activations and yoga/movement.
Since we will be spending several hours a day sailing and we want to create ample time for dinner gatherings, sharing/ lightning talks from attendees, and 1:1 connection time.
Having attended many overloaded events ourselves, we want to consciously create an ideal balance with plenty of time built in for wisdom exchange, cultural activities, relaxation, reflection, conversation and connection.
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In the improbable event that the gathering is cancelled of course you get a full refund. However, we have never seen it happen unless there is an “Act of God” (i.e) hurricane or some human unpredictable act (i.e) terrorism which are both non existent in Greece.